An Employee Retention Culture

Do you have an employee retention culture? Finding and keeping employees is exceptionally tough at present. Some are working remotely and being poached by employers in another state, others are listening to the pundits saying that employment is a seller’s market. A few are just worn out from 2 years of restrictions and looking for a change.

Regardless of the reason, inflation, and the “great resignation” are impacting employment. Businesses are experiencing rising coasts too, but employees are rightfully more concerned about fuel and supermarket sticker shock than their employers’ gross margins.

The reality is that you can’t just give out cost-of-living wage increases every time the gas station marquees put up a higher number. That doesn’t mean you can ignore the impact of inflation on consumer prices, but you should be looking at the alternatives every employer has besides pay rates. In any company, the best defense is an employee retention culture.

The Social Network

If you ask employees what is most important about their job, they will invariably answer “the paycheck.” In well-constructed surveys, however, social interaction and a sense of purpose rank much higher than pay rates as reasons an employee stays on the job.

employee retentionThanks to the Internet, an employee’s social network today is far broader than just colleagues at the office or on the job site. Still, roughly a third of every employee’s waking hours are spent with those people, and encouraging relationships with coworkers is an effective tool in retention.

I facilitate several business owner peer groups, and one just discussed their socialization efforts at length. Here are some ideas.

Employee appreciation days where food is provided. Most do this regularly. Some invite food trucks and pay the tab. Department supervisors have budgets for quarterly outings (bowling, miniature golf) with their teams.

Team sportswear is a popular benefit. Some companies have a vendor catalog and give employees an allowance to purchase what they prefer.

Social events like picnics and sporting competitions are widespread. Make sure there is identifiable clothing (usually T-shirts) for participants, and allow them to be worn to work. Form lots of committees to plan company events.

Have regular meetings for the purpose of introducing new employees. Encourage folks to talk about their tenure with the company on their anniversaries. Put balloons at their desks on birthdays.

A Sense of Purpose

Can employees get behind your mission? It’s one thing to say that you make great products and give customers terrific service, but what does it say about the people who make it possible?

Do your core values mention employees other than in a de riguer footnote (“We cherish our employees who make it all possible”) usually found right above or below the “value” of profitability.

Employees today want to feel that they are spending 1/3 of their waking hours on something important. Are you giving them a “big picture” view of how they contribute to the community through their jobs?

One family business I work with was tapped to make a component for a COVID test kit. Everyone in the company is happily working long hours and canceling vacations to rise to the occasion.

One employer has an employee committee for choosing a charity each month. Employees submit their favorite charity to the committee, which chooses which to support that month. The company matches employee contributions, uses a big check for the donation pictures, and has event T-shirts made for everyone who contributed.

Employee Retention Culture

One employer has a great way to recognize that being short-handed is a burden on everyone who is working there. Each month they take the salaries of the vacant positions and divide them among the others in the department.

Let’s face it, the best way to remain fully staffed is not to lose them in the first place. The expectations of employees towards their employers have changed. Make sure you are changing too.

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Do you Suffer from Decision Addiction?

Do you suffer from decision addiction?

The typical business owner lives on dopamine.  According to WebMD:

Dopamine is a type of neurotransmitter. Your body makes it, and your nervous system uses it to send messages between nerve cells. That’s why it’s sometimes called a chemical messenger. Dopamine plays a role in how we feel pleasure. It’s a big part of our uniquely human ability to think and plan.

Feeling the Rush

That’s what business owners do; think and plan. Their lives are a chain of thought processes that go “What if I do this? How will it affect the business? Then what would I do next? What would be the effect of that?”

An owner’s brain is trained to generate dopamine. That “What if? What if? What if?” chain is actually pleasurable. It’s the same neurotransmitter that is triggered by nicotine and alcohol, and the craving for that dopamine rush is the driving force of addiction.

That is why so many owners complain that their employees can’t make decisions and can’t think critically. They understand consciously that their businesses would run better if they groomed decision-makers, but unconsciously they are addicted to making decisions.

decision addictionEvery time an employee asks, “What should I do about this, boss?” there is a little rush. It’s like an old cartoon. The good angel is sitting on one shoulder saying “Make them go through the thought process themselves.” The little horned devil is on the other shoulder saying “Go ahead. Tell him just this once. It’s faster, and it feels good.”

Answer given. Another challenge surmounted. Pop! The little rush.

When the Rush Gets in the Way

Advisors are frequently frustrated by a client’s reluctance to implement their advice. They spend time and effort developing a course of action, and more time and effort explaining it to the client. The business owner client listens, agrees, and then does…nothing.

“I’m too busy running the business,” is a frequent excuse. What is really happening is that the owner is too busy feeding his or her dopamine rush. Owners are more likely to take action on their own decisions. Implementing someone else’s idea is antithetical to why they became entrepreneurs in the first place.

It feels good to be needed; to be the one who knows. Unfortunately, the more you run your business based on owner centricity™ the harder it is to sell, and the less it is worth. Like any addiction, it’s a tough habit to break

Breaking Decision Addiction

This is where I should offer a twelve-step program for breaking yourself of decision addiction. That’s pushing the analogy just a bit too far. I can. however, offer one tip that can get you started on the road to a more valuable company and more peace of mind for you.

Offer an enticing incentive for anyone making a decision for you. It should be instant, and worth a little effort. One possibility is to keep a stock of ten or twenty dollar bills in your desk. Anyone who comes to you with an issue and a proposed answer gets a bill.

The answer had to be sensible and practical. You could require it to be SMART (Specific, Measurable, Attainable, Resourced and Timely,) or you could set your own standards. You will, of course, have to retain the final say over what qualifies. No one should earn a ten spot for deciding whether to make the background on a flyer blue or yellow.

An answer doesn’t have to be the answer, but if it is unworkable, at least you have the opportunity to communicate your thought process, and at least the employee tried. He or she should still get the incentive for an honest effort.

Try it. You may be surprised at how much better it feels than that little bit of decision addiction.

This is an excerpt from my upcoming book The Exit Planning Coach’s Handbook, coming this fall. 

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A Boss for the other 364

Each year I reprint a post from 2013 about the underappreciated boss of A Christmas Carol, Mr. Fezziwig. I hope that you enjoy it. Merry Christmas!

This week was the 178th anniversary of the publication of Charles Dickens’ A Christmas Carol (December 17, 1843). The immortal words of Ebenezer Scrooge are ingrained in the memory of the entire English-speaking world. I’d venture to guess that “Bah, Humbug!” can be correctly identified as to source and speaker by over 99% of those reading this.

The novella, serialized in five parts, was not a commercial success. Unhappy with the sales of his previous novel (Martin Chuzzlewit– no wonder!), he refused his normal fee from the publisher in favor of royalties on the proceeds, which proved disappointing. Critical reception was favorable, although it didn’t catch on in America until much later. The New York Times first published a review in 1863, 20 years after its publication in England.

Like most of Dickens’ work, A Christmas Carol clearly includes an indictment of the social inequalities of the Industrial Age; child labor, workhouses, and debtors’ prisons. It stands out, however, because of the lessons taught by its memorable ghosts, and the redemption of its main character in only 113 pages.

During the Protestant Reformation in England and Scotland, Christmas had become a period of penance and reflection. A Christmas Carol is credited by many for leading the return to a celebratory holiday, focused on appreciation and thanks for family and friends.

Modern Ebenezers

Modern filmmakers have returned to the straight-ahead plot and uplifting storyline (not to mention the recurring royalties available year after year) with a frequency that helps Ebenezerstamp the legend in our psyche. After seven silent and four “Talkie” versions, the first big sound production was the 1938 Reginald Owen version (originally released as “Scrooge”) and then the 1951 Alistair Sim classic. The character of Ebenezer has been tackled by actors ranging from George C. Scott to Michael Caine (with the Muppets.) Ralph Richardson, Frederick March, Basil Rathbone,  Patrick Stewart, Kelsey Grammar, and Rich Little (in various celebrity impersonations) have taken a shot, as have Mickey Mouse, Mr. Magoo, the Smurfs, Barbie, Oscar the Grouch, Yosemite Sam, Dora the Explorer, and The Flintstones.

Let’s not forget the variants; Bill Murray in “Scrooged”, or Boris Karloff, Benedict Cumberbatch and Jim Carrey in versions of “How the Grinch Stole Christmas.” In all, IMDB lists almost 200 filmed variants of the story.

Unfortunately, the characterization of Scrooge has become ingrained in the minds of many as a stereotype of all bosses who dare to focus on margins and profit. How many employees identify their bosses with Fezziwig, who took pride in making his employees a happy group, even though Scrooge dismissed it as “only a little thing?”

FezziwigInstead of focusing on the things that allow Fezziwig to spend lavishly on his employees (a motivated workforce, honesty, doing what’s right, profitability), we prefer to fantasize about a boss who expresses sudden enlightenment by unexpectedly bestowing gifts and extra days off (well, actually just one day off.) Fezziwig is relegated to an afterthought, an overweight doting uncle with no visible reason for his success.

Most of us are far more Fezziwigs than Scrooges. Oddly, if we celebrated the season of giving by handing our employees a list of all the extra things we’ve done for them during the year, we’d be considered more akin to Ebenezer. We bow to the popular myth, give even more at the holidays, and hope it has some carryover of appreciation into the New Year.

Just remember to remind your employees when you are being Fezziwig the rest of the year. A Christmas turkey for Tiny Tim isn’t as important as being a good boss on the other 364 days a year.

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Supply Chains and Labor Shortages

Supply chains and labor shortages are the chief topics among the 40 or so business owners I currently work with. Their anecdotes are widespread and widely varied. I wanted to know why, so I did some research on behalf of you, my business-owner readers.

Supply Chains

A broken foot was diagnosed at an urgent care center. “You are lucky,” said the nurse as she handed over a pair of crutches. “This is our last pair, and all five of our medical supply houses are sold out.”

A technology supplier is simultaneously dealing with the largest order backlog and lowest percentage of order delivery in the company’s history.

supply chainSeveral importers have seen their per-container costs go from $3,000 – $4,000 each to over $20,000. One told me that even after paying a $21,000 cost, he has had a shipment waiting to unload in Los Angeles for the last 79 days.

For Thanksgiving, we served jellied cranberry sauce. Typically we like the whole-berry style, but neither our search at multiple supermarkets nor a shout-out to our guests and friends to “be on the lookout” could find the whole-berry style anywhere. We are all getting accustomed to finding only limited sizes or flavor choices for some of our favorite products on the shelves.

The Ford dealer on the local highway has a pretty empty lot. Where they had about 300 cars and trucks, they now have 30. Their marquee sign no longer offers discounts or deals. It just says “We have trucks.”

Another owner I know bought a used box truck last year for $40,000. It was stolen. The insurance company paid him $75,000 for it using current used-truck values. Now all he has to do is find another truck…

Labor Shortages

A home builder has ten houses with buyers waiting to close. His concrete subcontractor can’t finish the driveways because he is 23 men short on a 30 man crew.

In one of our peer groups, a member complained that he wasn’t getting any applicants for a $12 an hour entry-level packing position. A year ago he typically employed 20 people at that rate. The rest of the owners just laughed at him.

A couple of them said they were still getting some action in the $15 dollar range. (Outdoor labor – no skills required and criminal records unimportant) but most had jumped into the $17-$18/hr. entry-level wage bracket and were still short-handed.

I am also hearing a lot of stories from travelers about restaurants locally, in other regions, and even in other countries limiting their operating hours due to staffing shortages.

Some of the fast-food franchises in my area have (permanently?) shut down their dining rooms. They are using the parking lot to accommodate three drive-through lanes. More volume, fewer workers.

As regular readers of this column know, I like to dig into the numbers. So I embarked on an investigation of my own.

Where did the goods go?

Let’s examine the supply chains and attendant price inflation first. I was perplexed at the economists’ claims that this is a temporary phenomenon. (Let’s just ignore the politicians’ self-serving “not our fault” claims.) Everyone understands that COVID-19 disrupted some production, but why is it showing up a year or so after most factories restarted?

I just read an interesting explanation in an economics article, and the numbers support it.

In 2019, almost 79% of the US Gross Domestic Product was spent on services. The economy was roughly $20 trillion in round figures. That means services should have accounted for between $15 trillion and $16 trillion in economic activity in 2020.

But we shut many services down because of the virus. For months people couldn’t go out to dinner, stay in hotels, or travel. Elective surgeries were curtailed. Haircuts were done at home. How much of that $15-$16 trillion or so was sidelined?

Let’s be conservative, and say 25% of services became wholly or partially inaccessible in 2020. That’s close to $4 trillion, or the entire annual economy of Germany (the world’s fourth-largest.)

Then the government started flushing stimulus money into the system. The numbers available are vague, but the best that I can determine is about $800 billion went out in checks to individuals, and another $800 billion in forgiven PPP loans. That $1.6 trillion would be roughly the entire economy of Canada.

Some of that stimulus money went to savings or to pay down debt, but we will presume for this exercise that half of it was spent. If you can’t spend on services, the only alternative is to spend on goods.

Put together with the idle money from service spending, and we had American consumers trying to buy “stuff” equivalent to more than the entire output of a major G7 economy. Buying wood and metal products, textiles, real estate, automobiles (both new and used,) home improvements, and tech toys replaced spending on services.

Yes, we ran out of a lot of “stuff.” Freight transportation is overloaded with “stuff” trying to get to American consumers. Factories are setting sales records, as long as they, in turn, can get their components and ship their finished products.

I can see why economists say the supply chains will eventually compensate, and hard-goods spending will recede. Unfortunately, I don’t recall when such a slowdown materially reduced prices.

Where did the workers go?

labor shortageAs much as I can see reasons why the supply chains will eventually correct through market forces, my look at the numbers in the labor market convinces me of the opposite.

The Feds haven’t published any statistics on how much supplemental unemployment was paid in 2020, but those programs have expired. Employers who are complaining that “The government is paying people not to work,” are barking up the wrong tree. I don’t think that is the problem.

Quite frankly, one “problem” is the Internet. Advances in telecommunications have enabled a lot of people to choose alternative approaches to earning a living.

ETSY grew from 2.6 million sellers to 7.5 million sellers in the last 18 months. Those 5 million additional sellers may not be online full-time, but it is a component of their income strategy.

Amazon has lots of programs for home-based businesses. You can even set up a store selling other products that are already listed elsewhere on Amazon. I presume you would send your friends to such a store to support you. I see it is an updated equivalent of Amway, except that Amazon lets you control your entire operation, from marketing to financial statements, on your cell phone.

Then there are the gig jobs. According to Fortunly, a financial services site,  some 59 million Americans work in the gig economy. Of these, about 10 million say it is their full-time occupation. Uber, Lyft, DoorDash, GrubHub, and others offer flexibility in scheduling that few “permanent” jobs can match.

A young woman I know drives for Uber Eats. At dinner time, she parks in the commercial zone of an upscale suburban neighborhood where several nice restaurants are located. From there she can claim to be the closest for pick-up at these businesses and has a relatively short run to most delivery destinations. She works from about 6:00 PM until 10 o’clock.

I don’t know how much she makes, but it’s enough for her and her daughter to live on. She can take a night off whenever she chooses and can work extra hours whenever she needs the money. She has no interest in a full-time position, and Obamacare can replace the need for a job with health care benefits.

One more statistic. The Baby Boomers are reaching age 65 at a rate of 10,000 a day, or 3.5 million a year. They were retiring at a rate that was about a million a year below that, in essence adding a million people a year to the supply of skilled workers. In 2020, that number jumped to 3.5 million leaving the workforce. I expect that will be as large a number or more in 2021. (Note: since only about half the population is active in the workforce, the 3.5 million a year in retirements is the equivalent of what we should expect over two years or more.)

Overall, the US workforce has dropped from 164 million in 2019 to about 161 million today. Older, experienced workers are leaving twice as fast as before. Younger workers are choosing alternatives. Almost all of those 164 million worked in traditional jobs. At least 10-15 million of the 161 million don’t.

The vacuum among traditional jobs is sucking up the lower-wage hospitality workers, who are driving the record number of resignations (currently over 3 million a month) to take jobs where employers are willing to both pay more and train more. Many other workers aren’t as interested in the material trappings of success (houses, cars, vacations) and are prioritizing lifestyle instead. They can piece together an income based on internet sales and flexible independent contractor work.

These will continue to be the two major issues for doing business in 2022. I think supply chains will get better, and labor shortages will likely get worse. Just follow the numbers.

Do you know any business owners who are complaining about supply chains and labor shortages? Please forward a link to this post. It won’t help fix it, but understanding why may help them plan a bit better.

 

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2 Responses to Supply Chains and Labor Shortages

  1. Jerry Mathis says:

    There are other factors in the labor issue: including people rethinking their life choices. But you are right “the government paying….” is not the answer to the question why can’t we find workers.

  2. Phillip Rathbun says:

    I know about supply chain disruptions. Ordered two garage doors in April for a barndominium that I was building in Washington State this year and they arrived in October. Crazy.

    Of course I kept myself from being bored with other activities like backpacking, fishing, hunting 4-wheeling and gold dredging… the waiting was tough but I survived.

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EBITDAC III: Where are we now?

EBITDAC is a facetious term for Earnings Before Interest Taxes Depreciation Amortization and COVID. I first discussed it in this column back in April of 2020, with an update on the impact of PPP loans in May of that year.

A subscriber to our ExitMap® coaching tools recently asked “What are other advisors doing about the impact of 2020 on business valuations?” He was specifically concerned about a client who had a losing year in 2020, but there are few businesses that weren’t affected in some way.

I took the opportunity to reach out to Brent Heflin, the Director of Business Development for BizEquity, to ask how their software was handling it. He was kind enough to share a white paper by their CVO, Scott Gabehart, on their algorithm updates. I’ll return to that document in the “Approaches and Solutions” segment below. (Full disclosure, we are BizEquity subscribers, but received no consideration for this mention.)

The Dual Impact of COVID

As Mr. Gabehart very legitimately points out, COVID wasn’t detrimental to all businesses. I personally work with a company whose revenues increased tenfold as a result of an order by a multinational for a component to a COVID-related product. The owner asked me “So, is my company worth ten times what it was before?”

Of course, it isn’t. The uncertainty of future revenues, combined with discounting for his inordinate (over 90%) concentration in one customer, would offset any rational increase in the valuation of his short-term cash flow. In the meantime, he just has to be satisfied with banking record income.

Nonetheless, a surprising percentage of our clients had a banner year in 2020. Was it COVID? Was it in spite of COVID? Or was it just because their industry was on the sidelines of COVID, and they are seeing the long-term growth effects of running a good company?  It’s hard to determine, much less to assign a numerical value.

Consideration of Follow-on Effects

EBITDAC scaleWhat about other COVID-related impacts on businesses? Of course, hospitality and travel were affected directly. So were home improvement and home-brewing suppliers, although in the opposite direction. But how do you factor in the supply chain disasters that have followed?

If “You’re on mute” was the most used phrase in 2020. “supply chain issues” has to be the winner in 2021. How can you value an auto dealer who has no inventory, or a builder who can’t deliver a product because of lumber or labor shortages?

If you formerly shipped a container of goods from Asia for $2,500, and today it’s costing you $25,000, is that a blip? Will freight costs return to the old norm, a new but lower norm, or is this just a new reality? If you formerly paid $12.00 an hour for labor, and now you are paying $17.00, do you think pay rates are going to return to the old levels?

I have numerous clients who are again posting record years. They are trying to identify how much of that is due to pricing, and how much is real growth. If prices drop next year, how will they account for a corresponding fall in revenues?

Approaches and Solutions

The BizEquity white paper lists a number of technical tweaks to their software to account for changes in the market. Their industry factors are adjusted daily based on the Russell 2000 indexes of industries. They are following anxiety factors, and swings in the future cash flow projections of businesses.

Their job is to deliver an accurate estimate of value based on what similar companies are selling for. It’s not their role to guess what the value of your business might be if factors change again in the future.

On an individual basis, a number of advisors are throwing out 2020 in those industries where regulatory shutdowns severely curtailed revenues. This approach may be valid if the business has since rebounded to previous levels. Alternatively, you can account for the anomaly year as a one-time gain or loss.

EBITDAC isn’t Going Away

In any (and every) case, the validity of any estimate of value is reflected in what a buyer will pay. The fact is, a continued influx of cheap financing, combined with increasing urgency among aging Boomers to leave their businesses, still fuels a strong acquisition market in some sectors.

The impact, both immediate and follow-on, of COVID-related factors isn’t going to magically evaporate. The effects of the virus may support some explanation, but businesses in decline will still sell for less, and those that are growing will realize more.

EBITDAC can be addressed in a number of ways, but it will be part of every valuation and business analysis for years to come.

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