Employ People; Don’t Adopt Them

I cringe when a business owner tells me “Our company is just like a family.” I have a family, and thankfully my business is nothing like them.

Family members have the right to unconditional love. They can make mistakes (and in the case of children, the same mistake multiple times) and expect to be forgiven every time. What they receive from you is based on need, not ability.

If that is how you treat your employees, I’m guessing that your business is in big trouble.

Employees are hired. They have a contract, whether it is written or not. It requires a certain level of job performance, in return for which they receive wages and benefits. If they can’t or won’t hold up their end of the bargain, you have no obligation to stick to yours.

More importantly, allowing one employee to fail without suffering the consequences is unfair to all the others. If you do it regularly, you won’t have any good employees left to carry the load.

When you interview a new employee, I’m sure you say things like “We want people on our team that we can depend on.” Or “You will be joining a group of folks who work hard and do a great job.” Do you believe it when you say it? I hope so, or else we know where to place the blame for performance problems.

Many business owners fall into a deadly routine of accepting mediocrity. First, they hire based on whether they can get one person less expensively than another. I can’t count the number of times I’ve heard “I liked the other applicant better, and he had more experience, but he wanted a hundred dollars a week more.”

A hundred dollars? Really? You can’t see anything in that position that, done efficiently, correctly and with enthusiasm, couldn’t add $5,000 a year to your bottom line? Why does the job exist at all, in that case?

Then there are a thousand excuses (not reasons) for hanging on to a mediocre performer. He or she does the job well enough. His mistakes are regular, but usually minor. She has a great personality, and everyone likes her. He is the designated driver for the Friday after-work parties. She coordinates all the birthday cards and cakes.

Those might be reasons to stick with your family, but they aren’t justification for spending precious payroll dollars.

Perhaps he was ill, and never quite got back up to speed. Or she had issues in her family, and has been distracted. Employees have lives. They fall in love, break up, get back together, get married and get divorced. They have children, parents, siblings and pets. They buy houses, make  investments both good and bad, and get sick. Those aren’t reasons to be paid not to do their jobs.

 Of course we all care for our employees, and we want to treat them well. In practice, you routinely accept that they have no intention of giving you the same consideration. Do you think I sound callous? Try this little exercise. Call your employees together and make this speech.

 “As some of you know, I have had a number of personal problems over the last few months. Things aren’t so good at home, and my portfolio has taken a shellacking. I’ve also been to see the doctor, and he says that I have a chronic condition that, while not life-threatening, will require some extensive treatment.”

“Because of these issues I haven’t been able to give my full attention to the business, and our performance has suffered because of it. I am fully confident that we will recover, but in the meantime we won’t be able to issue paychecks until further notice.”

 Yeah. You know how much sympathy you’d get. Perhaps a mumbled “I’m sorry” as your longest-tenured employee cleaned out his desk.

 Entrepreneurs have less slack, less margin for error and less flexibility than their employees. Expecting a reasonable day’s work for a reasonable day’s pay is fair, equitable and sustainable. Paying for work you don’t receive is unfair to you, your customers and your other employees.

Posted in Management | Tagged , , , | 2 Comments

2 Responses to Employ People; Don’t Adopt Them

  1. Claire Gard says:

    Great read and so true

  2. shandi says:

    I agree. Great read

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It’s Your Money: Fighting Profit Guilt

A few weeks ago one of my peer boards was discussing the hiring of a new salesperson. One owner asked the others “What is the most important trait you look for in a new salesman?” Another member immediately burst out: “Someone who doesn’t feel guilty about my profits!

It’s something we don’t think about, but it is a critical foundation of your company culture. We enshrine it as Right Number Three in our Rights and Obligations of a Business Owner: “You have the right to all the profits.”

All ownership rights come with attached obligations. In this case, it’s the obligation to use profits to pay your employees and your bills before you pay yourself. Unfortunately, many employees as well as many entrepreneurs feel that profits should be limited to a comfortable living wage for the owner, and everything in excess of that is profiteering.

Profiteering is variously defined as making money by unethical means, and making a lot of money by charging high prices for goods that are in short supply. There is no definition of “excess” profits other than certain arbitrary measures from governments seeking to levy additional taxes.

Many small business owners suffer from profit guilt. They subconsciously limit the amount of money they make to a number they feel is “fair.” They find ways to keep profits within a range that is comfortable by foregoing price increases, offering discounts to customers who aren’t asking for them, and voluntarily increasing expenses.

If you keep your financial results secret from your employees because you are afraid that they will think you are making too much money, you are suffering from profit guilt. If you don’t want employees or customers to visit your home because they might think you are “rich,” you are suffering from profit guilt.

Profit guilt is most common in entrepreneurs who started out as technicians. That means those who did the work of the business, whether carpentry or engineering, and then took the leap to do that work for themselves. Technician owners frequently are indoctrinated with a mental balance scale that measures their personal work output against the amount of income they receive.

The primary reason to start your own business is to disconnect the link between personal work and personal income. Getting paid for what you do is the definition of a job. If your business is just a job, it is one with too little security and lousy returns. Profits are your compensation for investment and risk.

Try this exercise. Begin by writing down the actual cash amount you invested to start your company. Add to that the difference in any income between what you paid yourself and what you could have earned as an employee at another company, for as long as that condition existed. Now add the value of the hours you’ve worked beyond what you’d normally expect from your employees. The resulting number is probably huge, and it represents your investment; the total contribution that you made personally to get the business to where it is today.

Professionals who acquire small businesses, such as Private Equity Groups, roll-ups and larger corporations, target a Return on Investment ratio of between 25% and 35% annually. That’s a fairly consistent number across industries. It has been determined in the open market to be what is necessary to offset the risk of investing in a small company.

A small business should therefore generate a salary for the owner that fairly compensates his or her work, plus from a 25% to a 35% annual ROI on that owner’s total contributions to the company. That is a baseline. Regardless of what your accountants or the IRS say, only the amounts over that are really profit.

If you are making more than that, I congratulate you. Your are among the very few small business owners who have built something that creates wealth beyond a return on your personal investment. Unless you are doing it using unfair or unethical means, you deserve every penny.

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Computer Technology: Curse You, Bill Gates!

Every business is held in thrall to its computer technology. In most white-collar environments a computer crash comes with the added expense of employees sitting dumbly at their stations, unable to function.

When a function of our business becomes a core competency, we do our best to make it fail safe. Why hasn’t it happened with computers? The best we can do is try to maintain old computer technology when the latest version seems to be worse (think Microsoft Vista).

We’ve come to accept critical vendors who require us to spend more on features we don’t need or want in order to remain in business. “Upgrades” come at the additional price of threatening the performance of the functions we need. The vast majority of office (or Office) users want word processing, spreadsheets and file organization. Yet we are required to buy software that can do so much more than we want or care about.

What were your favorite new features of the last 5 word processing upgrades you purchased? Other than having to learn where they moved the function menus, I can’t think of any. I still type on a QWERTY keyboard designed with no particular logic in mind during the 1800’s. I have a few more colors available for text, but most of them are unreadable, at least to the human eye. It’s the same if I highlight in anything but yellow.

I can still bold, underline or italicize fonts. That’s the exact same variety I was offered in Lotus Word Pro when I was starting out on my IBM 286. Most other programs then were 80%, 90% or even 97% IBM compatible, but only IBM could run 100% on IBM. Of course, that never really meant 100%. Nothing having to do with computer technology has ever been 100% compatible.

The software features that get piled on require faster computers, so we have to buy new desktops and laptops. The old ones worked fine, but they couldn’t keep up with the unnecessary and unrequested changes in their software. It’s like the local mob boss telling you that your restaurant has to carry his brother’s lousy brand of ice cream. It’s overpriced. It doesn’t sell. The company requires minimum sized orders, and you have to buy an extra freezer from the Don’s equipment company to store it. Of course, if you don’t do it you are out of business.

If you hire an IT expert for your business, he or she is paid a premium for understanding the latest computer technology. Unfortunately, that knowledge starts becoming obsolete on the day of hire. The IT person can either a) attend a lot of classes that cost you a fortune until he is recruited away from you, or b) hold back your technology development by stalling at the level of development that was already in place when he walked in the door.

We always say that IT conversions take twice as long and cost twice as much as you planned. Sometimes we hedge our bets by saying they take three times as long and three times as much. So we plan for triple the time and triple the cost, and they still take three times as long and cost three times as much.

We have been trained to believe that something costing thousands of dollars, and requiring thousands more to maintain, should fail regularly and be thrown out after a few years. This is during the same time that a 100,000 mile automobile went from being a rarity to the minimum life span acceptable. Except, of course, for the computer stuff it’s packed with.That will have to be fixed or replaced multiple times during those 100,000 miles. It can’t be upgraded, so I guess we will just start throwing away our cars because their IT no longer functions. That’s not outrageous, it’s a behavior we are trained for already.

Of course, computers do allow one person to broadcast his rant about computer technology to thousands of others. I guess there is some redeeming value.

Posted in Thoughts and Opinions | Tagged , , , , , , , , , , , | 3 Comments

3 Responses to Computer Technology: Curse You, Bill Gates!

  1. Chris White says:

    Your rant shows the importance of the move to “the cloud” which, if it delivers on its promises, will make the laptop or desktop about as important as a telephone…simply a means of establishing a link to your software programs, your files, etc.

    Once everyone is in “the cloud” all we have to worry about is just exactly who is this new “big brother” that we have invited into our businesses, our homes and our innermost thoughts?

  2. Computers, Internet & Technology = Enabling faster decision making and faster errors in today’s need it now marketplace.

  3. Zbig Skiba says:

    I took Fortran when I was in college. I would submit my card deck to the people who ran the mainframe computer, and if I was lucky would get the results in 4 hours. Generally, the results indicated that I had missed a period and I had to do it all over again. So I think that we’ve made some progress since those days in the ’70’s.

    That said, I agree that more effort should be spent on stability and ease of use and less on adding gee whiz features. I currently have a color printer that gives me an error message that is meaningless and refuses to be fixed. So it’s a piece of junk — it shouldn’t be that way.

    Cars have had 100 years to get better. My first car was a 1971 Toyota Corolla that had burned through its engine valves at 28,000 miles and had rusted through the fenders before it was 2 years old — when I disposed of it by totaling it and luckily not myself. So now we pay 5 times more for a superior product that lasts 5 times longer. Computer prices have actually gone down, and the product is far superior to what it used to be. That said, more work to be done.

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More than a Feeling

This is the story of two business owners. It is true. It is real-time. Both stories occurred last week, and I was present in both conversations.

The first story is one of disaster. A restaurant owner I work with was sabotaged by a trusted key executive. Since the executive is missing, why and exactly how are still something of a mystery, and there are numerous legal issues still to be cleared up.

That’s not really the story, or at least not the one I am telling. The result of the sabotage was that on a Friday morning, the busiest day of the week, the business found all 8 of its locations closed. Over 100 kitchen employees, from chefs to prep cooks and dishwashers, had been dismissed. Every procedure, recipe and piece of operational documentation was gone.

To add an Olympic degree of difficulty, the owner was overseas on vacation. He couldn’t get back until late Saturday night, by which time the entire company had been dark for two days.

It is now two weeks later, and he has reopened two of the eight stores so far. The lost revenue alone would have sunk a less established company. Rebooting the operations with new staff and regaining the customers’ confidence is a mountain yet to be climbed.

How does he feel about all this? He is excited. He has seen his managers step up in all areas, from cleaning the floors to re-engineering recipes. Staff has come by just to help out. His customers have traveled across town to reopened locations that they usually don’t patronize, just to show their support.

He knows that this is a seminal moment for his company. The culture has been reshaped in a way that would have never happened if things had been “normal.” There is a level of pride and “can-do” attitude that will carry over forever. The financial hit is painful, but he sees benefits that will make it up many times over.

The other business has just come off a record year. Even more exciting, the first quarter of this year was far ahead of last year’s record. The second quarter was ahead as well, but not by much.

That owner is worried. The atmosphere among his management team doesn’t feel exactly right. They aren’t missing their operational metrics by much, but they are all missing them. Their attitude seems to say “Hey, we hit it out of the park in Q1. So what if we drop back a bit in Q2? We are still doing great.” 

He knows how hard it is to regain momentum when it has dissipated. He has never believed that it is acceptable to have performance that is “Just OK.” He worries that complacency will spread like cancer in his highly competitive business.

Many employees who read this will make the mistake of thinking that the second owner is greedy, or is never happy no matter how well his people perform. Only another owner can understand the importance of feeling what is happening even when the evidence tells you differently. You need to feel what is going on in your business long before it is obvious to everyone else.

Both stories are exactly the same, only the circumstances are different.

Posted in Entrepreneurship, Leadership | Tagged , , , , , | 1 Comment

One Response to More than a Feeling

  1. I like the perspective here and the awareness of the 2nd owner of “what could happen” if this continues. It’s a gut leadership feeling that many of us ignore. Having a leader who has consistent confidence in his teams efforts adn abilities is so important. But that does not just happen it takes effort and investment in leadership and team development. A great ROI.
    Thanks for sharing. http://www.churchillleadershipgroup.co

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Lords of Chaos

Every business owner must be adept at dealing with chaos.

Entrepreneurship demands the ability to choose a course of action when everyone else is staring into the headlights. It requires a willingness to make a decision with inadequate information, and to make new decisions if the first one isn’t solving the problem.

Being a business owner means rolling with the punches. How many times have you driven to your business in the morning with a detailed idea of your day’s objectives, only to have them go out the window as soon as you arrive? A key employee calls in sick. A customer is in crisis. A vendor is unable to deliver as promised. A piece of equipment is broken. There are scores of processes that go right day after day, but if one of them fails, your ability to plan fails with it.

In  small business, problems flow upwards. Harry Truman famously had a sign on his desk that said “The Buck Stops Here.” Business owners know that is part of the job. A good employee comes in and tells you that something has gone wrong. It was his responsibility and he admits that the fault was his. It doesn’t matter. As my friend Larry Linne says, it may be his fault, but it is your consequence. You can’t ignore it, and you can’t wait for someone else to work it out. As the owner, it immediately becomes your job to resolve it, or to direct someone who can.

We build processes to stop problems before they happen. We produce checklists, redundancies, quality measures and reports. When they fail, however, it is our job to fix it and prevent it from happening again. That is our core skill, the one thing that employees seldom want to assume, even though it’s the one thing we’d most like to delegate.

For many owners, that core skill becomes the one thing they have confidence in. They become addicted to the  adrenalin of firefighting. They complain about employees’ inability to see problems before they occur. They rail against the need to jump in and be the fixer, but the truth is they love it. The role of chief problem solver is their irreplaceable skill set. It is the one thing in the company that no one else can do. It’s their job security.

As with any addiction, the “user” claims he can stop any time he wishes. Owners pine for the day when they can just run the company. “I’d like to get to the point where I just think about strategic issues,” they say. “I want to spend more time on planning, more time on new markets, more time on developing people, but I’m stuck fixing day-to-day problems instead.”

Is that true, or are you addicted to being the place where the buck stops? There is a little rush that comes with beating a crisis. There is a sense of self-worth when you say “I was the only one who could have taken care of that.” If you do it often enough, you risk becoming an adrenalin junkie.

For your business to grow, someone other than you has to be able to solve problems. Are you filling that role because you have to, or simply because you can? It’s difficult to look in the mirror and admit that you are the problem. Firefighting is a necessary skill, but if it’s the main thing you bring to the table, you are the biggest enemy of your own success.

Posted in Entrepreneurship, Leadership, Thoughts and Opinions, Uncategorized | Tagged , , , | Leave a comment

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